An exciting and challenging opportunity in Coca-Cola Bottling Indonesia (CCBI) National Office is now exist and waiting for the right candidate.
In the position of Executive Secretary you will personally assist and work directly with President Director in handling all secretarial duties :
- Providing the highest level of admininistrative services to President Director
- Scheduling internal and external meetings and appointments, including venue arrangements
- Maintaining President Director's calendar
- Planning, developing and implementing filing system for President Director so as to ensure simple access to required documents
- Organizing President Director's expense claim, cash advances, and bank matters in liaison with account payable
- Coordinating and arranging President Director's visitors and personal guests
Taking minutes in any meetings required - Concepting external business correspondences and internal memos and announcements
- Screening all incoming letters, papers and documents to device urgency, function, and needs
- Liaison with Human Resources particularly in relation with departmental personnel and recruitment requirements
- Liaison with legal function in updating all expatriates papers such as passport, KIMS, license, etc
- Taking care of travel arrangement for President Director, both domestic and overseas trips
- Providing itinerary for President Director's business travel for further distribution to the related function
So as to be well-performed in this position you are expected to have the following qualifications :
- Hold a Bachelor or Diploma (D3) Degree from Secretarial Academy
- A minimal of five (5) years experience as an Executive Secretary, sufficient exposures in maintaining direct reporting to expatriates would be deemed as a significant plus
- Demonstrate advanced verbal and written English communication skills
- Excellent interpersonal skill and conscientious team worker
- Computer literate on MS Word, Excel, and PowerPoint
- Full of initiative, used to work with a minimal supervision
Interested candidates are required to send the application letter together with CV and recent photograph, not later than 2 (two) weeks to :
sri.malahayati@sea.ccamatil.com
Candidates will short-listed for interview
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